BC HORSESHOE ASSOCIATION EXECUTIVE MEETING CLOVERDALE HORSESHOE CLUBHOUSE SUNDAY - FEBRUARY 22, 2004. ATTENDING President - Sam Tomasevic Secretary - Annie Rayner Treasurer - Dick Hopkins Vice -President Syd Anderson Past-president - Vince Herkel Regional Reps - Fred Ormiston Ernie Connolly Earle Gillard Robin Degraaf Meeting was called to order at 9:30 a.m. by the new President Sam Tomasevic. He thanked Vince Herkel for being President for the past 2 years. MINUTES of the last Executive meeting - May 2003 - MOTION Fred Ormiston / Syd Anderson 'that these minutes be adopted ' carried CORRESPONDENCE A} A letter was read from Vince Herkel resigning as Treasurer. MOTION Vince Herkel / Ernie Connolly 'that Dick Hopkins be appointed Treasurer for a one year term " carried. B} Letter from the BC Senior games --wanting Horseshoes to be a Sanctioned event. A discussion ensued as to the requirements the BCHA needed. Fred Ormiston and Vince Herkel to look after this. C} Letter from Jim Gallant as to his ideas on the 'dress code' Discussion . MOTION Vince Herkel / Syd Anderson 'that this be tabled to next meeting' Carried D} Letter from Jerry Melissa re: Classes and Prize Money MOTION Vince Herkel / Robin Degraaf 'that his letter be put in the newsletter' Carried E} Letter from Les Anderson --re- Scorekeeping and Judges at tournaments. Discussion -have visible scoreboards plus score sheets. The onus is on the player to make sure the points are going to the right player. Discussion on Judges -appoint ahead of time., training, proper tools,accreditation. eventually have 2 people per Club that can Judge Vince Herkel will look into putting a program together. F} News letter was recieved from Nova Scotia G} A thank-you was recieved from Jim Ball for the travel funding. H} A list of Motels / Hotels was recieved from the Winfield Club- for the 2004 BC Championships. To be included with the Minutes. I} Letter from Sharon Fraser -Winfield Horseshoe Club , with a list of people that are not members of their Club now and of two deaths. FINANCIAL REPORT by Dick Hopkins a} proposed budget -- there may not be a Club in Ft.St.John in 2004. -New club -2004 --Chilliwack -Insurance to be divided and 'bills' sent out. -MOTION Dick Hopkins / Earle Gillard 'that $ 500. each be allocated to Abbotsford for the 2004 BC International, and to Winfield for the 2004 BC Championships --from the 2003 Gaming Grant ' carried. MOTION Dick Hopkins / Vince Herkel 'that because the 2004 Canadian is in Victoria - the BCHA use the $500 allocated for Delegates to their AGM, for a donation to Victoria Club for the Canadian.' Carried b} A Gaming Grant for 2004 was applied for. c} 2003 raffle disbursment -- Gross --$3180. - net -$2008. MOTION --Dick Hopkins / Vince Herkel 'that the funds be disbursed as follows -- 40% $ 800 to the BC Championships 25% $ 500 to the BC International 20% $ 400 to the Travel fund 10% $ 208 administration 5% $ 100 Juniors Total $2,008.' carried. d} Vote to have the same raffle for 2004 --carried Fred Ormiston to get them printed. e} Financial statement was read and some discussion on it. MOTION Dick Hopkins / Fred Ormiston 'that the Financial statement be adopted as read' carried. REGIONAL REPORTS NORTH by Earle Gillard Phoned all Clubs in his area.No complaints or suggestions. Too much snow and toooo cold yet to start pitching shoes. Still waiting to see if Vanderhoof and McKenzie start new clubs. Quesnel is going to do an all out blitz for members starting in May. Junior program will run similar to last year. Enquired about the Pee Wee Division age 9 and under , and throw from 20 ft. It is acceptable. Tal Severson has moved back to Quesnel from Summerland. Prince George must move their pitches this year. INTERIOR /KOOTENAYS -By Ernie Connolly No contact with Armstrong Club Golden has moved their tournament to July 10 and 11 /04. They have recieved a grant of $5,ooo. for fencing. Kamloops will have an open tournament May 29,and a mixed event May 30 /04 Nicola Valley will have tournaments June 5 & 6 and August 7 & 8. Open 1st day and mixed 2nd day. Penticton will have their first tournament of the season May 15 & 16 / 04.Open tournament August 7th and a Handicap tournament August 8 / 04. Salmon Arm Tournaments -May 1,and August 7 &8. Summerland tournament -July 31 & August 1 / 04 Vernon dates are June 12 & 13. Winfield Open -June 19 & 20 will be a two day event with everyone playing both days. They will be hosting this years BC Championships in September. The 'North' will now be included in the Interior Championships held in September. LOWER MAINLAND by Robin Degraaf Maple Ridge Neil Yaskow fell and broke his left arm. Les Schneider is not doing very well. White Rock - new President is Jim Campbell. Approx. 300 school kids came out last year to pitch,and this year 2 teachers have booked 5 days. Chilliwack President is Marcel Pinette Vice-president -Oscar Hoyseth Treasurer -Bernie Lepper Secretary - Gloria Pinette Cloverdale--working on their grounds ,given a strip to the west for a new parking area.The trees are all dug up and gone. When the City was working on the north side of the clubhouse,they punctured the septic tank ,so the City will be fixing that. Gerri Bigham is not well and may have to go into a care home. ISLAND / POWELL RIVER by Fred Ormiston Victoria -Brian Kirk passed away Cancer. He was a 25 year member with 16 years on the Executive. A celebration of Brians life was held at the Horseshoe club with a very large turn out. Canadian Championships -an information package has been sent to Clubs in BC as well as other Canadian Horseshoe Associations. Info available on the Website. Spring leaque is started with 52 members,including 12 new members. Club runs a dart night every Friday with approx. 40 attending. Club house addition is nearly complete.Will be having an Open house to celebrate. Victoria club is having several fundraisers for the Canadian Newfie night ,Friends of Horseshoes ,Mini Curling bonspiel,Garage sales, etc. President Dorothy Butts is very active in her Club awareness and membership drive. Port Alberni now has a sanctioned tournament June 12 & 13 / 04 Island Championships -June 19 & 20 /04 --in Cumberland.Also hosting the Regional meeting then. COMMITTEE REPORTS a] HALL OF FAME -by Fred Ormiston 2004 - is Male player. Two carry overs -are Jim Ball & Lloyd Reyklin. b] SUPPLIES by Syd Anderson Not much sold since the AGM If Jackets have been ordered and have to be mailed a charge of $8. for postage will be added. Some will be available at the International. c] SENIOR GAMES-September 1-4th-Penticton , Question will the horseshoes be finished on Friday 3rd ,so that pitchers can play Saturday in Winfield at the BC Championships ?Annie to check with Penticton Horseshoe Club. d] 2004 TOURNAMENT SCHEDULE - Sam has it on the web. One change --Golden has moved to July 10 & 11. e] CANADIAN TOURNAMENT- July 13 - 17 / 04 Fred covered this in his Island report. f] WORLD TOURNAMENT --July 26 to August 7 in Pocatello,Idaho. g] AIR MILES -- Annie to mail out more information to Clubs. h] NEWSLETTER - Sam asked for help with this and Dick Hopkins volunteered. i] WEBSITE - all seems to be o.k. j] JUNIORS - Earle Gillard will continue with the Juniors program .Cloverdale has 3 new Juniors. PRESIDENTS REPORT - by Sam Tomasevic Most issues that I wanted us to discuss have or will be done at this meeting. Two key issues are for us to continue the communication with our Clubs and the clubs have also got to communicate better with us. If they have problems --approach the Regional Reps in their areas or one of the Executive. The newsletter is something I wish off my plate. I will help and get sponsors, and provide stats. Regretfully ,the newsletter is very time consuming. The hardest part is the actual stuffing and mailing of the end product. I have done it for over 10 years and the creative juices have stopped. I feel that if you can't devote your time to make a product a good one ,step aside. I take no pleasure in not having done one since August. I have almost finished the current one which will finish off last years information and start the new information for this year. This promises to be a busy schedule in BC for 2004 with the Canadian in Victoria. I know they will put on a first class show like they always have. With the Worlds' being so close in Idaho , I would imagine an excellant turnout for it. I know that we, as an executive will work hard together for the betterment of the sport. Sam BIDS FOR THE 2005 BC INTERNATIONAL One bid recieved from Winfield BIDS FOR THE 2005 BC CHAMPIONSHIPS One bid recieved from Penticton MOTION Dick Hopkins / Ernie Connolly 'that we accept both bids' carried OLD BUSINESS NEW BUSINESS Discussion on Executive duties for the BC International and the BC Championships. BC International Syd and Robin to see to Judges. Rules and regulations for the above 2 tournaments tabled to next meeting. Another fundraiser - MOTION Annie Rayner / Syd Anderson 'That the BCHA should have a 'prize draw' at the above 2 tournaments --with permission from the host clubs. The Executive will donate the prizes , tickets to be $5.for 20 tickets' carried. * We would have it Saturday only,Annie to write letters to Abbotsford and Winfield, and will look after it [with help ] WESTERN CANADA CLASSIC--have had no info or minutes from their meeting in 2003. The 'grapevine ' says it is B.Cs turn to host in 2005 so this will be looked into. Vince Herkel spoke on an advertising campaign to get new Clubs,in cities where there are no clubs. Stressing --fun , socializing , exercise , etc. Bring ideas to next meeting. A package to be put together about the BCHA [ Vince & Annie ] to forward to interested parties. Annie Rayner asked if it would be o.k. for her to collect donations at Horseshoe tournaments for the BC Variety Club Show of Hearts for February , 2005. There were no objections . GOOD AND WELFARE North Peace--Fred Bodaly is improving in his health. ---Gwen Loucks is waiting for by-pass heart surgery. Kamloops -Earle Anderson heart attack --can't go home to Celista yet- must stay in Kamloops. Salmon Arm --Freda Moore has Cancer ,gravely ill in Hospital. And the others mentioned in Reports --to all of you -our very best and get well soon. Deaths - Joyce Brosnikoff --Winfield John Ingram -------Winfield Brian Kirk --age 61 ---Victoria Russ Kinnon --Cloverdale Neil Savard --age 60 --Cloverdale Mary Dean - -Cloverdale Our condolances to all the families. THANK YOU to Cheryl Degraaf for our lunch. Next meeting will be in Abbotsford , Friday May 21,2004 at 1:30 p.m. Motion to adjorn --Earle Gillard / Ernie Connolly --------------------------------- Annie Rayner ,Secretary BCHA